POSITION SUMMARY

The Executive Assistant to the Senior Executive team will provide direct coordination and project management support to the CEO and the Senior Executive team. This position is responsible for ensuring effective use of an executive's time and productive interactions with associates and clients. Handles a wide range of administrative tasks and independently initiates and implements processes to manage projects, information, and people. Additionally, this role may manage event coordination, travel scheduling, presentations, and board package development.

The Executive Assistant may interface with both internal and external clients and outside parties and vendors, and will work under limited guidance, due to previous experience and depth of knowledge of administrative processes. The Executive Assistant will independently exercise discretion and independent judgment and should be capable of analyzing information requests and determining trends. Additionally, the Executive Assistant will proactively identify opportunities to create greater efficiencies by utilizing technology and/or updating processes.

ESSENTIAL RESPONSIBILITIES

• Manage preparation and facilitation of materials on behalf of executives including but not limited to projects, travel, associate experience and care events, Board of Director communications, internal and external general communications
• Complete a broad variety of administrative tasks including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes complex and/or confidential; arranging travel plans, itineraries and agendas within budget; and compiling documents for travel-related meetings
• Manage phone calls, email, and other communications - respond promptly to all queries
• Plan, coordinate and ensure the executives schedule is followed and respected
• Organize, prioritize, and communicate critical issues and required information in efficient and rationale decision-making and time management
• Complete other duties and projects as assigned by Senior Executive team

ESSENTIAL SKILLS, EDUCATION AND EXPERIENCE

• Must be able to maintain confidentiality at all times with the utmost adherence to quality and ethics
• Excellent MS Office skills with ability to quickly learn new programs : excel, PowerPoint, Word, Canva
• Previous experience as support to the CEO or other senior level executive is preferred
• Strong project management skills with ability to take a project from inception to completion with a high level of quality and attention to detail
• Previous event coordination experience preferred
• High school diploma required and bachelor's degree in a business, marketing, communications is preferable
• Excellent oral and written communication skills
• Strong interpersonal, organizational, analytical, presentation, and critical thinking skills
• Ability to adjust to change and a willingness to be a team player
• Maintain regular consistent and professional attendance, punctuality, appearance

WORK CONDITIONS

• Needs to be able to work independently and in a team setting to research and respond to routine and in-depth regulatory inquiries
• Able to sit in front of a computer for extended periods of time
• Minimal local travel may be required

This description is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent an expressed or implied contract of employment, nor does it alter your at-will employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.