Posting Number | S11967P |
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Working Title | Administrative Assistant for Project Management |
Department | F&A-University Architects |
About the University of Georgia | Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens. |
About the College/Unit/Department | The Office of University Architects (OUA) is responsible for the development and management of the campus master plan, including transportation planning, historic preservation planning, environmental planning, and precinct planning; the development and management of campus site design and architectural standards; GIS management of existing conditions; and the coordination and project management of major capital projects for all of the UGA campuses across the state. |
College/Unit/Department website | https://www.architects.uga.edu/ |
Posting Type | External |
Retirement Plan | TRS |
Employment Type | Employee |
Benefits Eligibility | Benefits Eligible |
Full/Part time | Full Time |
Work Schedule | |
Additional Schedule Information | Monday-Friday from 8:00 am - 5:00 pm On a rare occasion, working outside of these hours may be needed to meet project deadlines. |
Advertised Salary | $33,000.00 - $47,250.00 commensurate w/ experience |
Posting Date | 04/22/2024 |
Open until filled | Yes |
Closing Date | |
Proposed Starting Date | 06/15/2024 |
Special Instructions to Applicants | |
Location of Vacancy | Athens Area |
EEO Policy Statement | The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu). |
Classification Title | Office/Clerical Assistant |
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FLSA | Non-Exempt |
FTE | 1.00 |
Minimum Qualifications | Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. |
Preferred Qualifications | Education in and/or experience providing clerical, administrative and general office support for project management especially related to construction and/or renovation projects. |
Position Summary | This is an administrative position in the Office of University Architects. The incumbent will provide administrative support to all directors and project managers and serve as the receptionist for the Office of University Architects, which includes sitting at the front desk, greeting and directing visitors, answering the main line for the office, and being responsible for phone coverage when unavailable to be at the front desk. Independent judgment is needed to plan, prioritize, and organize a diversified workload. This position is essential to the department mission in providing excellent customer service and maintaining a highly organized and productive unit and will report directly to the Office Manager. This is a limited-term position which is expected to end two years from the date of hire. This position may be extended if the volume & complexity of projects continues to be high. |
Knowledge, Skills, Abilities and/or Competencies |
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Physical Demands | Sit and work at a computer workstation for extended periods of time. Driving may be needed on occasion to perform job related duties. Lift items up to 20 lbs. |
Is driving a responsibility of this position? | Yes |
Is this a Position of Trust? | No |
Does this position have operation, access, or control of financial resources? | No |
Does this position require a P-Card? | No |
Is having a P-Card an essential function of this position? | No |
Does this position have direct interaction or care of children under the age of 18 or direct patient care? | No |
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) | No |
Credit and P-Card policy | Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the . |
Background Investigation Policy | Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the . |
Duties/Responsibilities | Scheduling Meetings
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Percentage of time | 35 |
Duties/Responsibilities | Document and Data Management
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Percentage of time | 30 |
Duties/Responsibilities | Project Closeout
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Percentage of time | 20 |
Duties/Responsibilities | Administrative
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Percentage of time | 15 |