Program Coordinator - Job at University of Georgia in Athens, GA

Program Coordinator

Athens, GA

Posted 12 days ago

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Job Description

Posting Details

Posting Number	S11987P
Working Title	Program Coordinator
Department	VPI-VP of Instruction
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department	The University of Georgia is a leader among its peers with the launch of the Active Learning Initiative, which aims to create a vibrant culture of active learning across the undergraduate classroom experience.
College/Unit/Department website	https://activelearning.uga.edu/
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Standard 8-5:00 Monday through Friday with occasional evening or weekend work for events
Advertised Salary	$42,000
Posting Date	04/22/2024
Open until filled	Yes
Closing Date
Proposed Starting Date	06/01/2024
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Position Information

Classification Title	Office/Clerical Lead
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications	Baccalaureate degree in field Two+ years experience within a higher education setting
Position Summary	In this role, the employee will provide administrative support to the Director of Active Learning as part of UGA's QEP Accreditation plan (more details ). This employee's primary responsibilities will be to oversee office management, coordinate meeting events, and assist with external communication strategy and implementation.
Knowledge, Skills, Abilities and/or Competencies	Ability to work independently and efficiently Great teamwork skills, including communicating proactively and meeting all deadlines dependably Robust organizational skills (proactive, detailed, and solution-oriented planning) Experience with budgeting and purchasing Proficient in Microsoft 365 and/or Google G Suite Experience in event organizing and implementation Ability to interact effectively with the public (e.g., strong interpersonal skills and effective oral and written communication) Ability to develop and implement a communications strategy involving traditional and social media Strong ability to create digital designs that include visually compelling layouts and elements and are in compliance with UGA's branding guidelines Experience with web design and maintenance using WordPress
Physical Demands	Normal office functions, including: Traveling short distances on the UGA campus to pick up and deliver time-sensitive items on and off campus May traverse campus May carry up to 20lbs
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the .
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the .

Duties/Responsibilities

Duties/Responsibilities	Financial Support: Oversee the purchase of supplies and services through UGA's invoicing and payment processes. Work with the Director of Active Learning to monitor AL's $1.2 million annual budget, substantiating financial transactions, collecting data, and updating balance sheets.
Percentage of time	25

Duties/Responsibilities	General Administration: Provide general administrative support for Active Learning initiatives by ensuring office procedures are in place and running smoothly, and visitors and written correspondences are addressed, filing systems are maintained, technical equipment is working, and supplies are delivered to key stakeholders around campus.
Percentage of time	25

Duties/Responsibilities	Meeting & Event Coordination Coordinate meetings, conferences, and special events (including the Active Learning Summit and smaller events targeting students, staff, and faculty). For events, duties may include coordinating logistics, communicating with venues, hiring and coordinating third-party vendors (e.g., photographer), distributing invitations and flyers, ordering all supplies, and assisting with set-up and breakdown of the event. For conference preparation, duties may include confirming conference registrations, making travel arrangements, accommodations, and itineraries as needed.
Percentage of time	25

Duties/Responsibilities

Meeting & Event Coordination

Coordinate meetings, conferences, and special events (including the Active Learning Summit and smaller events targeting students, staff, and faculty). For events, duties may include coordinating logistics, communicating with venues, hiring and coordinating third-party vendors (e.g., photographer), distributing invitations and flyers, ordering all supplies, and assisting with set-up and breakdown of the event. For conference preparation, duties may include confirming conference registrations, making travel arrangements, accommodations, and itineraries as needed.

Percentage of time

Duties/Responsibilities	Communications Assist the Director in drafting and updating content for the Active Learning Initiative website and social media. Work with the Director to conceive and implement a comprehensive communication strategy involving the website, listservs, social media (e.g., Instagram and LinkedIn), and other media. Work with team members to make strategic decisions regarding content selection and presentation to engage and inform our UGA community and external audiences. Remain up-to-date on UGA's marketing and communication guidelines to ensure direct compliance. Manage the communications calendar and post engaging content Create print and digital branding materials that are visually compelling, content-rich, and aligned with UGA's marketing and communication guidelines. Work with the Director to create content for listservs, newsletters, and external publications Design and implementation of content for the Active Learning website using WordPress.
Percentage of time	25

Duties/Responsibilities

Communications

Assist the Director in drafting and updating content for the Active Learning Initiative website and social media.
Work with the Director to conceive and implement a comprehensive communication strategy involving the website, listservs, social media (e.g., Instagram and LinkedIn), and other media.
Work with team members to make strategic decisions regarding content selection and presentation to engage and inform our UGA community and external audiences.
Remain up-to-date on UGA's marketing and communication guidelines to ensure direct compliance.
Manage the communications calendar and post engaging content
Create print and digital branding materials that are visually compelling, content-rich, and aligned with UGA's marketing and communication guidelines.
Work with the Director to create content for listservs, newsletters, and external publications
Design and implementation of content for the Active Learning website using WordPress.

Percentage of time

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Job Summary

Company

University of Georgia

Start Date

As soon as possible

Employment Term and Type

Regular, Full or Part Time

Required Education

High School or Equivalent

Required Experience

20+ years